Jobs

Records Analyst - Southwest Florida Water Management District

Records Analyst, Southwest Florida Water Management District

Salary Range: $49,462.40 – $57,720.00

Location: Brooksville, FL

Application Link: Available here.

Position Summary: The Southwest Florida Water Management District, a leader in protecting Florida’s water resources, is seeking a Records Analyst in support of the General Services Bureau. The Records Analyst provides guidance, instruction and coordination of records retention objectives to all District staff. The position serves as liaison to all Bureaus and Sections regarding the education and implementation of the District’s records retention policies, procedures and processes. A key responsibility of this position is supporting the District’s Records Management Program. This will include records analysis, retention & disposition in accordance with administrative, legal, fiscal and historical requirements. Duties will require in-depth knowledge and experience in the field of Records and Information Management. The position is open at the District’s Headquarters in Brooksville, Florida.

Essential Functions:

  • Develop, implement and administer a District-wide Records Management training program
  • Provide technical support related to records inventories
  • Review retention schedules and make recommendations for maintenance and protection of records
  • Assist in establishing procedures for implementing records management programs, such as document imaging and physical records storage
  • Assist in the research, coordination and maintenance of new technology and methods related to records management, including document imaging systems and methods
  • Training District staff in records management, including records retention procedures and automated records retention systems
  • Assist in the development of training materials to meet users’ needs
  • Schedule and coordinate training sessions

Qualifications:

Required Qualifications:

  • Bachelor’s degree, or higher, from an accredited college or university in Information & Records Management, Library and Information Science, Business Management or in a related field
  • Four (4) years of directly related work experience
  • Valid driver’s license

Preferred Qualifications:

  • Bachelor’s degree in Library Sciences, Public Administration or Business. Records Management coursework desirable
  • Records Management professional certification. Any of the following is desirable: CRA (Certified Records Analyst), CRM (Certified Records Manager), FCRM (Florida Certified Records Manager), ERM (Electronic Records Manager), ECM (Enterprise Content Manager)
  • Able to effectively communicate technical and procedural information to groups and individuals
  • Experience with electronic records management tools and practices, and managing electronic document repositories, inclusive of storage, retrieval and life-cycle management
  • Experience leading records inventory and audit
  • 3 years’ experience in records management principles and practices

Work Environment

This position is typically scheduled to work 40 hours per week Monday to Friday out of the Brooksville, FL office.

This position requires ability to perform continuous repetitive tasks (to include keyboarding) with one or both hands. Frequently lifts and carries objects up to 10 pounds, with occasionally lifting and carrying objects up to 20 pounds. This position occasionally requires bending, squatting and reaching above shoulder level. Occasionally required to drive automotive vehicle for 2 hours or more at a time.

Employee may be subject to call-in outside of regularly scheduled work hours, or required to be on call, including on nights, weekends or holidays, to respond to emergency management activities or other incidents requiring rapid response in support of District operations.

Information Governance Liaison - Mercedes-Benz USA, LLC

Information Governance Liaison, MBUSA

Location: Atlanta, GA

Application Link: Available here.

About MBUSA: Mercedes-Benz USA, headquartered in Atlanta, GA is responsible for the sales, marketing and service of all Mercedes-Benz and Maybach products in the United States.  In our people, you will find tremendous commitment to our corporate values: ‘PRIDE = Passion, Respect, Integrity, Discipline, and Execution’.  Our products and employees reflect this dedication.  We are looking for diverse top-notch individuals to join the Mercedes-Benz Team and uphold these hallmarks.

Job Overview: The Information Governance Liaison is responsible for assisting the Information Governance Lead in developing, implementing, monitoring, and maintaining the Information Governance (IG) program. The IG program includes Mercedes-Benz USA’s Information Governance Policy, standard operating procedures, records retention scheduling and records disposition, electronic records management, information management systems, hard-copy off-site records storage, secure records destruction, records management training, and consulting across the organization, as well as eDiscovery and Litigation Hold. This position will focus heavily on the management and governance of contract related data.

Responsibilities:

  • Assist in the implementation, integration, and migration of contracts into a Contract Management System.
  • Scan, upload, and record metadata for legacy contracts, performing quality checks on documents.
  •  Provides guidance, technical advice, and expertise to employees on IG activities relating to contract management systems to properly manage and protect the company’s information assets.
  • Writes standard operating procedures that will provide direction and guidance to employees in the creation, use, maintenance, and proper disposal of the company’s contract management system.
  • Assists in locating and producing business records in response to subpoenas, legal records requests, audits, or compliance matters. Also assists in issuing and monitoring legal hold orders for responsive records.
  • Participates in project management activities for information governance initiatives across the organization to ensure records are created and maintained according to best practices in record-keeping.
  • Assists in the research and investigation of new information management technology to improve the effectiveness and efficiency of records creation, use, maintenance, and disposition.
  • Assists in developing RIM training materials and presentations and provides training and instruction to employees in understanding RIM policy and procedure, and direction on implementing the records retention schedule for records disposal.
  • Develops and maintains professional, industry, and organizational knowledge to serve as a subject matter expert on matters relating to records and information management.

Qualifications:

Education:

  • Bachelor’s Degree (accredited school) with emphasis in:
    • Business Management
    • Business Administration
    • Law
    • Information management systems, public administration, library and information science, or in a related field.

Certifications:

Records and Information Management professional certification; or a candidate for certification in any of the following is preferred:

  • CRM (Certified Records Manager)
  • IGP (Information Governance Professional)
  • CRA (Certified Records Analyst)
  • ERM (Electronic Records Manager).

Must have 3 years (total) of experience in the following:

Business Management 

 

Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, human resource management and efficiency and process methods.

Additional Skills:

  • Strong experience in analyzing and implementing electronic records management tools and solutions.
  • A solid understanding of information governance principles and the records lifecycle application.
  • Highly proficient working in MS Office (Word, Excel, Outlook, and PowerPoint) applications.
  • Ability to work independently with minimal supervision or within a project team environment.
  • Excellent written, verbal, and presentation skills.
  • Able to adapt within position in order to respond to the shifting needs of the Legal department. This may include letter drafting, assisting with contracts, and other Legal Department tasks as needed.

Additional Information

* Must be able to work flexible hours/work schedule

 

EEO Statement Mercedes-Benz USA is committed to fostering an inclusive environment that appreciates and leverages the diversity of our team.  We provide equal employment opportunity (EEO) to all qualified applicants and employees without regard to race, color, ethnicity, gender, age, national origin, religion, marital status, veteran status, physical or other disability, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local law.

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