Jobs

Records Analyst - Southwest Florida Water Management District

Records Analyst, Southwest Florida Water Management District

Salary Range: $49,462.40 – $57,720.00

Location: Brooksville, FL

Application Link: Available here.

Position Summary: The Southwest Florida Water Management District, a leader in protecting Florida’s water resources, is seeking a Records Analyst in support of the General Services Bureau. The Records Analyst provides guidance, instruction and coordination of records retention objectives to all District staff. The position serves as liaison to all Bureaus and Sections regarding the education and implementation of the District’s records retention policies, procedures and processes. A key responsibility of this position is supporting the District’s Records Management Program. This will include records analysis, retention & disposition in accordance with administrative, legal, fiscal and historical requirements. Duties will require in-depth knowledge and experience in the field of Records and Information Management. The position is open at the District’s Headquarters in Brooksville, Florida.

Essential Functions:

  • Develop, implement and administer a District-wide Records Management training program
  • Provide technical support related to records inventories
  • Review retention schedules and make recommendations for maintenance and protection of records
  • Assist in establishing procedures for implementing records management programs, such as document imaging and physical records storage
  • Assist in the research, coordination and maintenance of new technology and methods related to records management, including document imaging systems and methods
  • Training District staff in records management, including records retention procedures and automated records retention systems
  • Assist in the development of training materials to meet users’ needs
  • Schedule and coordinate training sessions

Qualifications:

Required Qualifications:

  • Bachelor’s degree, or higher, from an accredited college or university in Information & Records Management, Library and Information Science, Business Management or in a related field
  • Four (4) years of directly related work experience
  • Valid driver’s license

Preferred Qualifications:

  • Bachelor’s degree in Library Sciences, Public Administration or Business. Records Management coursework desirable
  • Records Management professional certification. Any of the following is desirable: CRA (Certified Records Analyst), CRM (Certified Records Manager), FCRM (Florida Certified Records Manager), ERM (Electronic Records Manager), ECM (Enterprise Content Manager)
  • Able to effectively communicate technical and procedural information to groups and individuals
  • Experience with electronic records management tools and practices, and managing electronic document repositories, inclusive of storage, retrieval and life-cycle management
  • Experience leading records inventory and audit
  • 3 years’ experience in records management principles and practices

Work Environment

This position is typically scheduled to work 40 hours per week Monday to Friday out of the Brooksville, FL office.

This position requires ability to perform continuous repetitive tasks (to include keyboarding) with one or both hands. Frequently lifts and carries objects up to 10 pounds, with occasionally lifting and carrying objects up to 20 pounds. This position occasionally requires bending, squatting and reaching above shoulder level. Occasionally required to drive automotive vehicle for 2 hours or more at a time.

Employee may be subject to call-in outside of regularly scheduled work hours, or required to be on call, including on nights, weekends or holidays, to respond to emergency management activities or other incidents requiring rapid response in support of District operations.

Information Governance & Compliance Coordinator

Information Governance & Compliance Coordinator, Atlanta, GA

Location: Atlanta, GA

Position Summary

Our recruiting firm is working on behalf of a large law firm that is hiring this permanent, full-time position joining their Information Governance team. They’re looking for someone with a preferred bachelor’s degree and at least three years experience in records & information governance, IT, or project management. The firm is NOT looking for a paper-based records person. This role is primarily dealing with electronic content and will be assisting with a document management software implementation. Proficiency in Windows technology and knowledge of SQL programming or other transferable coding is preferred but not required.

The Information Governance Compliance Coordinator coordinates and performs activities associated with the management of electronic data, file transfers, lateral attorney intake, records retention, and compliance with records standards. The IG Compliance Coordinator works closely with the team to coordinate workflows.

Please contact Beth Hynes at bhynes@mrivision.com to apply or ask questions.

Vision Search Partners is a national recruiting firm that specializes in Records Management, Information Governance, Privacy, Cyber Security, Enterprise Content, and Digital Asset Management.

Beth Hynes, CRM, IGP Managing Director Vision Search An affiliate of MRINetwork 262-361-4912 bhynes@mrivision.com www.mrivision.com

 

Junior Legal Records Tech - Cadence Group

Junior Legal Records Tech

Requirements

  • Bachelor’s degree (BS/BA)
  • Minimum of two (2) years experience in a setting which is primarily responsible for the acquisition and organization of information
  • Analytical and reporting skills with MS Excel and MS Access
  • Data entry experience
  • Experienced in indexing and sorting documents or records
  • Familiarity with a digital information center or records center requirements and processes
  • Good organizational and human relations skills, as well as good verbal communication skills
  • Ability to organize and index content
  • Strong problem solving, root cause analysis, troubleshooting, and issue resolution skills to interpret customer needs into application and operational requirements
  • Previous experience working with legal contracts highly desired
  • Ability to deal professionally with diverse groups of people

Responsibilities

Functional responsibilities may include but are not limited to:

  • Assigns all required meta-data and inputs in the appropriate format
  • Works with paper and electronic content
  • Responsible for analyzing and organizing information resources
  • Responds to customers seeking information about contracts using both manual and automatic systems
  • Provides assistance with the circulation and distribution of documents

Additional responsibilities include:

  • Actively works with Business Units to ensure accurate submittal of contracts
  • Responds to client’s custom query and reporting needs
  • Creates and distributes information center reports; responds to Business Unit needs
  • Delivers one-on-one training
  • Applies established access controls to information holdings
  • Loads and indexes images in Documentum and CLM
  • Performs quality checks on scanned images
  • Indexes and sorts new materials
  • Supports Records Center projects
  • Serves as “backup” to the Records Specialist I position

To apply, go to the link below, complete the short form, and upload your resume: http://www.cadence-group.com/job-descriptions/#general-indexer-circulation-atlanta-ga

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