Records Analyst - Southwest Florida Water Management District

Records Analyst, Southwest Florida Water Management District

Salary Range: $49,462.40 – $57,720.00

Location: Brooksville, FL

Application Link: Available here.

Position Summary: The Southwest Florida Water Management District, a leader in protecting Florida’s water resources, is seeking a Records Analyst in support of the General Services Bureau. The Records Analyst provides guidance, instruction and coordination of records retention objectives to all District staff. The position serves as liaison to all Bureaus and Sections regarding the education and implementation of the District’s records retention policies, procedures and processes. A key responsibility of this position is supporting the District’s Records Management Program. This will include records analysis, retention & disposition in accordance with administrative, legal, fiscal and historical requirements. Duties will require in-depth knowledge and experience in the field of Records and Information Management. The position is open at the District’s Headquarters in Brooksville, Florida.

Essential Functions:

  • Develop, implement and administer a District-wide Records Management training program
  • Provide technical support related to records inventories
  • Review retention schedules and make recommendations for maintenance and protection of records
  • Assist in establishing procedures for implementing records management programs, such as document imaging and physical records storage
  • Assist in the research, coordination and maintenance of new technology and methods related to records management, including document imaging systems and methods
  • Training District staff in records management, including records retention procedures and automated records retention systems
  • Assist in the development of training materials to meet users’ needs
  • Schedule and coordinate training sessions


Required Qualifications:

  • Bachelor’s degree, or higher, from an accredited college or university in Information & Records Management, Library and Information Science, Business Management or in a related field
  • Four (4) years of directly related work experience
  • Valid driver’s license

Preferred Qualifications:

  • Bachelor’s degree in Library Sciences, Public Administration or Business. Records Management coursework desirable
  • Records Management professional certification. Any of the following is desirable: CRA (Certified Records Analyst), CRM (Certified Records Manager), FCRM (Florida Certified Records Manager), ERM (Electronic Records Manager), ECM (Enterprise Content Manager)
  • Able to effectively communicate technical and procedural information to groups and individuals
  • Experience with electronic records management tools and practices, and managing electronic document repositories, inclusive of storage, retrieval and life-cycle management
  • Experience leading records inventory and audit
  • 3 years’ experience in records management principles and practices

Work Environment

This position is typically scheduled to work 40 hours per week Monday to Friday out of the Brooksville, FL office.

This position requires ability to perform continuous repetitive tasks (to include keyboarding) with one or both hands. Frequently lifts and carries objects up to 10 pounds, with occasionally lifting and carrying objects up to 20 pounds. This position occasionally requires bending, squatting and reaching above shoulder level. Occasionally required to drive automotive vehicle for 2 hours or more at a time.

Employee may be subject to call-in outside of regularly scheduled work hours, or required to be on call, including on nights, weekends or holidays, to respond to emergency management activities or other incidents requiring rapid response in support of District operations.

Records Management Program Specialist II

Records Management Program Specialist II, Gwinnett County Government

Salary Range: $54,226.00 – $63,068.00 Annually

Location: Gwinnett County, GA

Application Link: Available here.

Position Summary

The Real Estate and Records Division provides ongoing real estate services for the Board of Commissioners, the County Administrator, the Department of Water Resources, and other County departments.  The Division also responds to requests from citizens and agencies regarding County-owned property.  In addition, the Division is responsible for Records Management, Mail Services, and management of vendor contracts including, but not limited to, vending, cafeteria operations, postal equipment, and records management software.The division has a vacancy for a Program Analyst II, which will use the working title Records Management Program Specialist II. This is a professional level job where incumbents perform analytical work in either conducting studies, audits or handling special projects in order to assist upper management in making decisions.  Incumbents are expected to analyze information and provide recommendations in reports and presentations.

The preferred candidate will possess advanced knowledge of research and evaluation techniques, public records retention and destruction schedules, records management principles and practices, and structure and function of governmental records management. Skills needed for this position include the ability to provide effective assistance in a complex records management program, coordinate activities to meet program goals/objectives, and provide effective assistance to County departments and agencies.

The grade for this position is C43(1).

Minimum Qualifications:

  • Bachelor’s degree in Records Management, Business Administration, Public Administration, or closely related field;
  • Two years of professional auditing and/or analyst experience, to include one year of project management experience;
  • Records Management experience preferred;
  • Or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above

For information related to position specific Essential Duties, Knowledge and Skills and Physical requirement, click here.

NOTE:  The class specifications listed on this site are not the official class specifications for Gwinnett County and are subject to change.

Benefits Offered:

  • Health, dental, vision, prescription drug insurance plans
  • Flexible Spending Accounts for Medical and Dependent Care
  • HSA/HRA available
  • Basic, Optional and Dependent Life Insurance
  • Short-Term and Long-Term Disability
  • On-site Medical Wellness Center
  • Holidays: 12 holidays per year
  • Annual leave (vacation): 13 day accrual per year
  • Sick leave: 13 day accrual per year
  • Immunizations (Flu Shots, Tetanus, etc.)
  • Wellness Incentive Programs
  • Annual Wellness Fair
  • 529 College Savings Plan
  • Financial Education Programs
  • Funeral Leave
  • Longevity Pay after 3 years (full-time status)
  • Tuition Reimbursement after 2 years (full-time status)
  • Employee assistance program
  • Uniforms and equipment furnished
  • Employee discount programs
  • Retirement Benefits include:
    • Defined Contribution Retirement Plan * Employees can choose a contribution rate of 2.5%,5.0%, or 7.5% * Gwinnett County will contribute 7.0% of your pensionable earnings per pay period.

      • An employee is fully vested in 5 years. An employee can retire if he/she has reached the age of 55 and the sum of his/her age and years of service equals 65.
    • Deferred Compensation Plan * If you contribute at least 2.5% of your base pay to the 457(b) plan, Gwinnett County will contribute an additional 1% to your Defined Contribution Retirement Plan (this is in addition to the 7% described above).


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