Records Analyst - Southwest Florida Water Management District

Records Analyst, Southwest Florida Water Management District

Salary Range: $49,462.40 – $57,720.00

Location: Brooksville, FL

Application Link: Available here.

Position Summary: The Southwest Florida Water Management District, a leader in protecting Florida’s water resources, is seeking a Records Analyst in support of the General Services Bureau. The Records Analyst provides guidance, instruction and coordination of records retention objectives to all District staff. The position serves as liaison to all Bureaus and Sections regarding the education and implementation of the District’s records retention policies, procedures and processes. A key responsibility of this position is supporting the District’s Records Management Program. This will include records analysis, retention & disposition in accordance with administrative, legal, fiscal and historical requirements. Duties will require in-depth knowledge and experience in the field of Records and Information Management. The position is open at the District’s Headquarters in Brooksville, Florida.

Essential Functions:

  • Develop, implement and administer a District-wide Records Management training program
  • Provide technical support related to records inventories
  • Review retention schedules and make recommendations for maintenance and protection of records
  • Assist in establishing procedures for implementing records management programs, such as document imaging and physical records storage
  • Assist in the research, coordination and maintenance of new technology and methods related to records management, including document imaging systems and methods
  • Training District staff in records management, including records retention procedures and automated records retention systems
  • Assist in the development of training materials to meet users’ needs
  • Schedule and coordinate training sessions


Required Qualifications:

  • Bachelor’s degree, or higher, from an accredited college or university in Information & Records Management, Library and Information Science, Business Management or in a related field
  • Four (4) years of directly related work experience
  • Valid driver’s license

Preferred Qualifications:

  • Bachelor’s degree in Library Sciences, Public Administration or Business. Records Management coursework desirable
  • Records Management professional certification. Any of the following is desirable: CRA (Certified Records Analyst), CRM (Certified Records Manager), FCRM (Florida Certified Records Manager), ERM (Electronic Records Manager), ECM (Enterprise Content Manager)
  • Able to effectively communicate technical and procedural information to groups and individuals
  • Experience with electronic records management tools and practices, and managing electronic document repositories, inclusive of storage, retrieval and life-cycle management
  • Experience leading records inventory and audit
  • 3 years’ experience in records management principles and practices

Work Environment

This position is typically scheduled to work 40 hours per week Monday to Friday out of the Brooksville, FL office.

This position requires ability to perform continuous repetitive tasks (to include keyboarding) with one or both hands. Frequently lifts and carries objects up to 10 pounds, with occasionally lifting and carrying objects up to 20 pounds. This position occasionally requires bending, squatting and reaching above shoulder level. Occasionally required to drive automotive vehicle for 2 hours or more at a time.

Employee may be subject to call-in outside of regularly scheduled work hours, or required to be on call, including on nights, weekends or holidays, to respond to emergency management activities or other incidents requiring rapid response in support of District operations.

Records Specialist - Atlanta

Records Specialist – Atlanta

DTI is a leading legal process outsourcing (LPO) company serving law firms, corporations and government entities around the globe. DTI helps its clients accelerate the changes they must make to remain competitive. DTI is a preeminent leader in the management of information and processes. The company manages risks and minimizes costs associated with complex litigation and compliance functions. The extensive experience in eDiscoverymanaged serviceslitigation support, and court reporting is unmatched in the industry. To learn more about DTI’s global footprint, flexibility, capacity and world-class project management, visit

We believe that we have achieved this success by providing our customers the highest level of quality and service. This reputation for quality and performance rests 100% on the efforts of our employees. To continue our growth and success, we must constantly look to add high-caliber individuals to our team. If you have a “can do” attitude, together with a “client first” set of priorities, we guarantee that we have an opportunity for you.

DTI is seeking candidates for the position of Records Specialist- Law Firm

Responsibilities and Essential Functions:

  • Responsible for the day-to-day operations of the Records Room.
  • Participate with other records and information staff in overseeing effective maintenance of records management systems including Interwoven File Creation, RFID File Tagging and Programming, File Retrieval, and Re-Shelving.
  • Database Management and Maintenance to ensure records are accurately documented and stored.
  • Troubleshooting to identify potential problems or to recommend better processes or methods to accomplish work in the specified timelines provided by the client.
  • Assure adherence to corporate policies and strategies using the current records management systems.
  • Ensures compliance with business protocol, regulatory and best records management practices requirements.
  • Maintain ongoing communications with all departments regarding maintenance, creation, revising, reviewing, retrieval and archiving of records.
  • Generate record management reports.
  • Assist with orientating and training others on the appropriate records management processes and procedures as required by the client.
  • Perform photocopying, faxing and other duties as assigned.

Required Characteristics and Credentials:

  • Possess a minimum of 2 years’ experience in a professional office environment working in a file or records clerk capacity
  • Excellent communication (verbal and written) and organizational skills.
  • Detail oriented and exceptionally attentive to accuracy.
  • Ability to learn skills quickly.
  • Ability to manage multiple tasks.
  • Customer service and enthusiasm.
  • Ability to lift up to 30 lbs on a consistent basis.
  • Ability to routinely stand, bend and stretch
  • High School Diploma or equivalent
  • LegalKEY, Elite, File Surf and or indexing experience




Records & Information Governance Analyst- Aveanna Healthcare, Atlanta

Records & Information Governance Analyst,  Aveanna Healthcare

Location: Atlanta, GA

Interested applicants may apply at

Job ID: R0007330

Job Summary

The Records & Information Governance Analyst is responsible for assisting the Director, Information Governance in developing, implementing, monitoring, and maintaining the Records and Information Management (RIM) program across all organization lines, including affiliated companies. The RIM program includes Aveanna’s Information Governance Policy, standard operating procedures, records retention scheduling and records disposition, electronic records management, information management systems, hardcopy off-site records storage, secure records destruction, records management training, and consulting across the organization. This position will focus heavily on the management and governance of health-related data and records in all media.

Description of Responsibilities

  • Provides guidance, technical advice, and expertise to employees on RIM activities relating to information management systems to properly manage and protect the company’s information assets. This includes record media analysis, active/inactive hardcopy or electronic information systems, cloud storage, disaster preparedness and recovery, and records retention scheduling.
  • Assists in establishing, maintaining, and updating the records retention schedule to ensure clinical and business records are classified to meet department, legal, finance, compliance, and regulatory timekeeping requirements.
  • Writes standard operating procedures that will provide direction and guidance to employees in the creation, use, maintenance, and proper disposal of the company’s information assets.
  • Participates in records and information management activites relating to company acquisitions, divestures, location closings, or department relocations.
  • Leads or participates in project management activities for information governance initiatives across the organization to ensure records are created and maintained according to best practices in recordkeeping.
  • Assists in locating and producing clinical or business records in response to subpoenas, legal records requests, audits, or compliance matters. Also assists in issuing and monitoring legal record hold orders for responsive records.
  • Works with the Information Technology department to evaluate, select, install, and configure information systems that will comply with established company standards and practices.
  • Participates in developing requirements for system migrations or decommissions of information systems to assure records and data integrity.
  • Assists in the research and investigation of new information management technology to improve the effectiveness and efficiency of records creation, use, maintenance, and disposition.
  • Assists in developing RIM training materials and presentations and provides training and instruction to employees in understanding RIM policy and procedure, and direction on implementing the records retention schedule for records disposal.
  • Informs management of issues that have an impact on information governance compliance and program performance and collaborates on possible solutions.
  • Develops and maintains professional, industry, and organizational knowledge to serve as a subject matter expert on matters relating to records and information management.

Reporting Relationship and Work Environment 

This position reports to the Director, Information Governance in the Legal Department of Aveanna Healthcare headquartered in Atlanta, GA. This position is typically scheduled to work 40 hours per week Monday to Friday.

This position requires the ability to perform repetitive tasks, such as keyboarding, frequently lifts and carries records storage boxes up to 35 pounds. The position occasionally requires bending, squatting, and reaching above shoulder level. Occasional travel to Aveanna locations may be required.

Minimum Qualifications 

  • Bachelor’s degree from an accredited college or university in information management systems, business management, public administration, library and information science, or in a related field.
  • Records and Information Management professional certification or a candidate for certification in any of the following is desirable: CRM (Certified Records Manager); IGP (Information Governance Professional); CRA (Certified Records Analyst); ERM (Electronic Records Manager).
  • Five years of direct RIM work experience, preferably in a medical or healthcare setting.
  • Able to effectively communicate technical and procedural information to groups and individuals.
  • Strong experience in analyzing and implementing electronic records management tools and solutions.
  • Experience in administrating and managing electronic document systems and repositories.
  • A solid understanding of information governance principles and the records lifecycle application.
  • Ability to design, evaluate, and document processes and lead teams in accomplishing process review and improvement.
  • Highly proficient working in MS Office (Word, Excel, Outlook, and PowerPoint) applications.
  • Ability to work independently with minimal supervision or within a project team environment.
  • Excellent analytical judgement and decision making skills and the ability to work with others to reach a consensus on project activities.
  • Excellent written, verbal, and presentation skills.
  • Action oriented, adaptable, strong listening skills, high ethics and values, integrity and trust.

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